Kalamazoo Education Association

RA Delegates

Judicial Board

Executive Board

Department Chairs

At-Large Representatives

KEA Leadership

Committees

Governing Board

Governing Board - Is made up of KEA Building (AR) Association Representatives and Executive Board - The Association Representative (AR) is the backbone of an effective organization. ARs govern the KEA and are the ruling governance body of the organization. 

ARs are expected to:

  • Attend KEA Governing Board meetings (2nd Tuesday, September through June)
  • Hold KEA building meetings (3rd Monday, September through May)
  • Facilitate two-way association communication; and to be the first KEA official involved in individual or group teacher problems or grievances. 


(Each work-site is entitled to one AR and one alternate for every 20 members or major fraction thereof.  Please ensure your representation by serving as an AR, alternate, mail delivery person, or in one of the positions listed.)

Compensation

  • Full local (KEA) dues reimbursed if attended 80% of Governing Board meetings.


 

Executive Board - The Executive Board is responsible for the management of the Association, acting as a steering committee, carrying out policies and resolutions adopted by the Governing Board, and suggesting policies for consideration by the Governing Board. 

[Article V, Section 1] The Executive Board adopts administrative procedures for the consistent and efficient management of the Association.  [Article V, Section 5] In addition, the Executive Board will act as the appeal board for actions of the Grievance Committee and may, by two-thirds [2/3] vote of its membership, override actions of the Grievance Committee.  [Article V, Section 6] The Executive Board consists of the elected offices of President, Vice President, Secretary and Treasurer, along with the Department Directors of five departments, the At-Large Representatives and the Representative Assembly Delegates to KEA/MEA/NEA. 

 Expectations and privileges of board members:

All elected KEA Executive Board members are expected to attend:


  • KEA Executive Board meetings on the first and/or third Tuesday of each month, or as scheduled in advance, September through June
  • KEA Governing Board meetings, on the second Tuesday, or as scheduled in advance.  These meetings are business meetings for conducting the Association related business, and the goal is to only last for 1 hour.            
  • Snacks are provided at all meetings.


In addition to the above noted meetings, all MEA/NEA RA delegates are expected to attend the 5 AB Coordinating Council (usually 6:00-7:30 p.m. on the first Thursday of the month, no more than eight meetings), Region 5 Council (usually 6-8p.m. four times a year), MEA Representative Assembly (one Saturday in the fall; a Friday and Saturday in the spring) and the NEA Representative Assembly (location varies in U.S. for about eight days at the end of June/early July).  Release time and expenses for meetings, when needed, are covered by the MEA or KEA.

Executive Board Positions are described below

KEA President MEA/NEA RA Seat A(2 year term)
It is the President’s responsibility to be available, accessible and accountable to members and the school district.  This includes the areas of communication, representation, collaboration and advocacy for the best interests of all concerned.

  •  Shall preside at all meetings of the general membership, the Governing Board and the Executive Board.
  •  Shall in consultation with the Treasurer, formulate a proposed budget.
  •  Shall create vouchers and sign them for payment.
  •  Shall be responsible to the Executive Board for the performance of the five (5) appointed department directors and advise them and consent to the various committee establishments and member appointments.
  •  Shall, by virtue of office, be the first delegate to the 5 AB Coordinating Council, Region 5 Council, the M.E.A. Representative Assembly, and the N.E.A. Representative Assembly.
  •  Shall appoint a parliamentarian.
  •  Shall be the official spokesperson of the Association and attend KPS school board meetings when possible.
  • Shall enroll new members in MEA and NEA and provide orientation as to the benefits available to them as members, as well as the responsibilities expected of them as members.
  • Shall become familiar with the contract and confident of where to find information within the contract when information is expected in order to perform the duties of the president.
  •   May be a member of the Negotiating Team.
  •   Shall assist in filing and processing grievances and handling of individual teacher problems as needed.
  •   Shall keep the Executive Board informed of all important matters concerning the Association business.
  •   Shall make every effort to ensure that appointments are broadly representative (i.e., race, gender, grade level, work assignment, teaching experience, etc.).
  •  Shall maintain contact with community leaders and public officials in order to promote a positive image of the Association, and encourage government action in the best interests of education.

Compensation

  • Cell phone is provided for association business
  • Full Time Release to do KEA work is provided
  • Three hundred hours (300) of summer work, paid at curriculum rate (must submit log sheets; paid on paycheck)
  • Mileage reimbursed for association business other than home to KEA office and home daily
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA


KEA Vice-President, Membership Chair; MEA/NEA RA Seat B(2 year term)

  • Shall assume all duties of the President in the event of the President's absence.
  • May be a member of the Negotiating Team.
  • Shall be the second delegate to the 5 AB Coordinating Council, Region 5 Council, M.E.A. Representative Assembly, and the N.E.A. Representative Assembly.
  • Shall fulfill all of the duties of the Membership Chair.
  • Shall be responsible for maintaining and transmitting updated membership information to appropriate affiliates.
  • Shall monitor the collection of dues from members, which include calculating and collecting dues from KEA members on leave of absence, and from members who elect to pay cash.
  • Shall review and sign vouchers presented for payment by the President.

Compensation

  • Mileage reimbursed for required meetings
  • $1000 for “Duties of Office”
  • Three association days per year to work on membership
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA


KEA Secretary (2 year term)
It is the responsibility of the KEA Secretary to keep the minutes of the Executive Board, the Governing Board and the General Membership meetings.  The secretary is also the elections official for all KEA elections, including, but not limited to, Executive Board Offices, and all votes relating to the Tentative Agreement between the Kalamazoo Public Schools and the Kalamazoo Education Association.
Regular Duties and Expectations:

  • Maintain official files and documents.
  • Type, edit, and proofread minutes for Governing Board and Executive Board meetings
  • Election Official duties, including:
  • Form an elections committee that will recruit nominees, organize various mailing to buildings and count votes.
  • Prepare all elections communications and materials, and distribute to all members in good standing.  These materials include:  announcements, petitions, ballots, envelopes, voting buckets, candidate statements of those running for office, instructions for voting, and mailings for leave of absence members, etc.
  • Create electronic ballots, and communicate with the appropriate IT personnel for publishing.
  • Receive voting buckets after the election.
  • Tally all votes, announce results, and store records in the KEA Office for one year.
  • Collect, organize, and distribute voting buckets to buildings.

Compensation

  • $200 for “Duties of Office”
  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings


KEA Treasurer (2 year term)
It is the Treasurer’s responsibility to oversee the financial transactions and account balances of the Association.  The largest task of the Treasurer is to maintain proper recordkeeping of the Association’s income and expenses, and to ensure that all transactions are paid and reconciled in a timely manner.  The Treasurer has a legal obligation to ensure that membership funds are handled in an ethical and transparent manner.

These are the recurring duties of the Treasurer:

  • On a weekly basis, expense vouchers must be processed for the payment of Association business and reimbursements to members.  
  • On a biweekly basis, dues collected by the employer through payroll deduction must be deposited into appropriate bank accounts.
  • On a monthly basis, summary reports must be produced and presented to the Governing Board detailing all collections and expenses for the previous month. 
  • On an annual basis, a year-end summary must be assembled of the previous year’s budget, formulate a proposed budget for the year in consultation with the President. 


The Treasurer must work closely with the Association President and Vice-President in approving and expediting expenses, as well as making regular payment of dues owed to the state and national associations (MEA & NEA).
Compensation

  • $500 for “Duties of Office”
  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings


 

There are five major departments carrying out the business of the association.

KEA Employer Relations Director - The department director is appointed by the President, serves the same term and the President, and may be a member of the negotiations team; is the chairperson of the Negotiations Advisory Council [meets as needed]; serves on the KEA Contract Review Committee [1 meeting each month]; is the chairperson of the KEA Grievance Committee [meets monthly after Contract Review]; assists ARs with contractual issues/grievances; processes grievances at Step II (and Step III if needed); prepares the Employer Relations/Grievance Reports; testifies in arbitrations as needed; and works to ensure the integrity of the negotiated agreement/contract. In addition, the department director serves as the bargaining representative to the KCEA-MABO subcommittee [1 meeting per month].
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA
  • $750 annual stipend


Professional Development and Human Rights Director – The department director is appointed by the President, serves the same term and the President, may establish various committees to explore and develop programs pertaining to the education of students and teachers; implement programs for pre-service, continuing and in-service training of educators, including new member workshops, monitor the instructional policy of KPS, represent membership on joint enterprises involving instruction or professional development, and implement the teachers’ retirement recognition annually.
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA
  • $200 annual stipend


KEA Political Action Director - The department director is appointed by the President, serves the same term and the President and serves as delegate to Kalamazoo County Education Association (KCEA) Political Action Committee (KCEA-PAC) [1 meeting per month] and shall appoint additional delegates with the approval of the President and in accordance with the rules of KCEA; represents the best interests of the KEA membership and its governing bodies in all political and legislative matters; supports candidates for public offices in the best interest of educators and education in accordance with the rules and actions of KCEA; supports referenda and other ballot questions in the best interest of educators and education in accordance with the rules of KCEA; maintains and assists the President in contacting public officials in order to encourage governmental action in the best interest of educators and education; and maintains contact with and encourages unified political action by KEA members. The KEA PAC Director plans, and oversees all PAC Drive related activities, and creates reports based on donations as needed or requested.
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA
  • $200 annual stipend


KEA Communications and Public Relations Director – The department director is appointed by the President, serves the same term and the President and may establish, with Executive Board approval, various programs and committees to carry out public relations activities.  The department director develops public understanding and appreciation of KEA by promoting a positive public image and represents KEA to the public except in issues of dispute handled by the President.  The director is responsible to publish regular internal communications and newsletters, maintain or promote social media presence, and plan and organize social events, outings, or gatherings, help to organize, create, or arrange giveaways, door prizes, awards, scholarships, advertisements, media publications, etc.  Meetings of the committee established by the director take place on the third Tuesday of each month at the KEA Office at 4:15pm.
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA
  • $200 annual stipend


KEA Delegations Director – The department director is appointed by the President, serves the same term and the President and serves as the chairperson of the KEA delegates to the 5AB Coordinating Council, Region 5 to the MEA and NEA Representative Assemblies and prepares the delegates for their responsibilities in representing KEA.  The director keeps the members informed of delegation activities and solicits input from members to present to affiliate organizations.
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA


 

 
At-Large Representatives – At-Large Representatives are elected by the membership to serve for two years on the Executive Board and are responsible to represent the concerns of the members they represent and to seek input from same as needed or requested. At-Large Representatives work 50% or more at the level they shall represent and be nominated from one of the following areas: Pre-K-3rd Early Elementary, 4th-5th Later Elementary, 6th – 8th Middle School, 9th-12th High School.  All At-Large Representatives are voting members of the KEA Executive Board.  The Middle School At-Large Representative shall be the KEA appointed member of the Middle School Steering Committee.  In the event a vacancy should occur, the President, with the consent of the Governing Board, shall appoint a person to fill out the unexpired term.
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA





KEA/MEA/NEA Representative Assembly Delegates – Delegates are elected by the membership to serve on Executive Board and represent the members at the state and national level by voting on MEA and NEA policy, philosophy, dues and budget.  Delegates are expected to substantially contribute to NEA PAC, keep the Association informed of actions by MEA and NEA and issues to be presented to the RA and to solicit issues and concerns to be presented at the RA from the Executive Board and Governing Board members.
Compensation

  • Mileage for all required meetings
  • Full local (KEA) dues reimbursed if attend 80% of both Executive Board and Governing Board meetings
  • All expenses for meetings outside of Kalamazoo reimbursed by MEA or KEA
  • $500 annual stipend


 

KEA Judicial Board – Consists of three members and three alternates.  It is the judicial authority of the KEA and has the power to rule on interpretation of the KEA Constitution and Bylaws, membership of KEA, matters of competence and conduct of officers, departments and committees, compliance with the rules and directives of the Association, and Code of Ethics of MEA and NEA. The board should meet within one month after the first Governing Board meeting of the school year.  Thereafter, it will meet as needed.  All meetings are open to the general membership unless the member being charged requests a closed hearing based on a code of ethics.

 

 

Candidate Screening & Recommendation (S&R) Committee– Participants must be PAC contributors; will conduct Screening & Recommendations of local candidates for School Board and local political offices; serve as direct contact persons to meet as a small group with local legislators no more than four (4) times per year to discuss educational concerns.  Members should be interested in forming a working relationship with elected officials regarding political issues of concern to the KEA and/or MEA and/or NEA.

Communication and Public Relation Committee – Under the chairmanship of the Department Director, the Public Relations Committee establishes various programs and committees to carry out public relations activities with the purpose of:  developing public understanding and appreciation of the KEA; promoting a positive public image of the KEA, the teaching profession and education in general; promoting the profession and education in general; promoting member interest and involvement in KEA by providing a variety of activities and services to members.  Meets 3rd Tuesday of each month. 

Contract Review Committee – Contract Review is a forum wherein the Association and KPS Administration meet on a regular basis to discuss evolving issues related to contract maintenance and implementation.  It is one of the first levels at which potential problems between employer and employee can be identified and resolved.  The commitment of both parties to minimizing conflicts is exemplified by their commitment to discussion of such issues at this level. Representatives are released from their building at 2:00 P.M. on the 4th Tuesday of each month.  All meetings are from 2:30- 4:30 PM at the KPS Administrative Building.

Elections Committee – The Elections Committee is appointed by the President to serve under the chairmanship of the Secretary. Its purpose is to oversee and enforce KEA and Region election procedures.  Committee members are responsible for conducting fall elections, if needed; March Region 5 elections; May KEA elections; and contract ratification votes; establishing specific timelines and dates; creating, distributing, counting, and tallying of votes.  Generally, meets once in the fall for contract ratification, once in March, once in April, once in May, and other times as needed.

Grievance Committee – Under the chairmanship of the Employer Relations Director, the Grievance Committee is responsible for reviewing all grievances and making decisions regarding Association action on a monthly basis.  The Grievance Committee may, by two-thirds (2/3) vote of its membership; cause a grievance not to be taken to arbitration when it deems it to be not in the best interest of the Association. Once per month (Immediately following Contract Review) 4:30 – 6:00 P.M.

Negotiations Advisory Committee – The Negotiations Advisory Council members convened by the Employer Relations Director, provide Association members with the opportunity to give input and direction concerning contract bargaining matters. The decisions of the council are considered as advisory guidelines for the negotiating team.  1st Meeting is usually in October.  Note that the negotiations advisory rep. must be elected.  A work site is entitled to the same number of reps. as it qualifies for ARs.  Special constituency groups, such as librarians, art, music, AT, etc. may also elect representatives to the advisory committee.

Professional Development Committee – This committee is convened by the KEA Professional Development/Human Rights Director for the purpose of exploring and developing action programs pertaining to the education of members and students.  Committee members work under the direction of the department director to: implement action programs for pre-service, continuing, and in-service training of educators, including new member workshops; represent the KEA in membership on joint enterprises with the employer which involve instruction or professional development; and assist in planning an annual teachers’ retirement recognition. Members will be selected from the Professional Development Committee to represent KEA interests on such District committees as Teaching and Learning Council, KPS/KEA Sabbatical Committee, Mentoring Committee, KPS/KEA Teacher Evaluation Committee Meet as needed.