Kalamazoo Education Association
Governing Board - Is made up of KEA Building (AR) Association Representatives and Executive Board - The Association Representative (AR) is the backbone of an effective organization. ARs govern the KEA and are the ruling governance body of the organization.
ARs are expected to:
(Each work-site is entitled to one AR and one alternate for every 20 members or major fraction thereof. Please ensure your representation by serving as an AR, alternate, mail delivery person, or in one of the positions listed.)
Executive Board - The Executive Board is responsible for the management of the Association, acting as a steering committee, carrying out policies and resolutions adopted by the Governing Board, and suggesting policies for consideration by the Governing Board.
[Article V, Section 1] The Executive Board adopts administrative procedures for the consistent and efficient management of the Association. [Article V, Section 5] In addition, the Executive Board will act as the appeal board for actions of the Grievance Committee and may, by two-thirds [2/3] vote of its membership, override actions of the Grievance Committee. [Article V, Section 6] The Executive Board consists of the elected offices of President, Vice President, Secretary and Treasurer, along with the Department Directors of five departments, the At-Large Representatives and the Representative Assembly Delegates to KEA/MEA/NEA.
Expectations and privileges of board members:
All elected KEA Executive Board members are expected to attend:
In addition to the above noted meetings, all MEA/NEA RA delegates are expected to attend the 5 AB Coordinating Council (usually 6:00-7:30 p.m. on the first Thursday of the month, no more than eight meetings), Region 5 Council (usually 6-8p.m. four times a year), MEA Representative Assembly (one Saturday in the fall; a Friday and Saturday in the spring) and the NEA Representative Assembly (location varies in U.S. for about eight days at the end of June/early July). Release time and expenses for meetings, when needed, are covered by the MEA or KEA.
Executive Board Positions are described below
KEA President MEA/NEA RA Seat A(2 year term)
It is the President’s responsibility to be available, accessible and accountable to members and the school district. This includes the areas of communication, representation, collaboration and advocacy for the best interests of all concerned.
KEA Vice-President, Membership Chair; MEA/NEA RA Seat B(2 year term)
KEA Secretary (2 year term)
It is the responsibility of the KEA Secretary to keep the minutes of the Executive Board, the Governing Board and the General Membership meetings. The secretary is also the elections official for all KEA elections, including, but not limited to, Executive Board Offices, and all votes relating to the Tentative Agreement between the Kalamazoo Public Schools and the Kalamazoo Education Association.
Regular Duties and Expectations:
KEA Treasurer (2 year term)
It is the Treasurer’s responsibility to oversee the financial transactions and account balances of the Association. The largest task of the Treasurer is to maintain proper recordkeeping of the Association’s income and expenses, and to ensure that all transactions are paid and reconciled in a timely manner. The Treasurer has a legal obligation to ensure that membership funds are handled in an ethical and transparent manner.
These are the recurring duties of the Treasurer:
The Treasurer must work closely with the Association President and Vice-President in approving and expediting expenses, as well as making regular payment of dues owed to the state and national associations (MEA & NEA).
There are five major departments carrying out the business of the association.
KEA Employer Relations Director - The department director is appointed by the President, serves the same term and the President, and may be a member of the negotiations team; is the chairperson of the Negotiations Advisory Council [meets as needed]; serves on the KEA Contract Review Committee [1 meeting each month]; is the chairperson of the KEA Grievance Committee [meets monthly after Contract Review]; assists ARs with contractual issues/grievances; processes grievances at Step II (and Step III if needed); prepares the Employer Relations/Grievance Reports; testifies in arbitrations as needed; and works to ensure the integrity of the negotiated agreement/contract. In addition, the department director serves as the bargaining representative to the KCEA-MABO subcommittee [1 meeting per month].
Professional Development and Human Rights Director – The department director is appointed by the President, serves the same term and the President, may establish various committees to explore and develop programs pertaining to the education of students and teachers; implement programs for pre-service, continuing and in-service training of educators, including new member workshops, monitor the instructional policy of KPS, represent membership on joint enterprises involving instruction or professional development, and implement the teachers’ retirement recognition annually.
KEA Political Action Director - The department director is appointed by the President, serves the same term and the President and serves as delegate to Kalamazoo County Education Association (KCEA) Political Action Committee (KCEA-PAC) [1 meeting per month] and shall appoint additional delegates with the approval of the President and in accordance with the rules of KCEA; represents the best interests of the KEA membership and its governing bodies in all political and legislative matters; supports candidates for public offices in the best interest of educators and education in accordance with the rules and actions of KCEA; supports referenda and other ballot questions in the best interest of educators and education in accordance with the rules of KCEA; maintains and assists the President in contacting public officials in order to encourage governmental action in the best interest of educators and education; and maintains contact with and encourages unified political action by KEA members. The KEA PAC Director plans, and oversees all PAC Drive related activities, and creates reports based on donations as needed or requested.
KEA Communications and Public Relations Director – The department director is appointed by the President, serves the same term and the President and may establish, with Executive Board approval, various programs and committees to carry out public relations activities. The department director develops public understanding and appreciation of KEA by promoting a positive public image and represents KEA to the public except in issues of dispute handled by the President. The director is responsible to publish regular internal communications and newsletters, maintain or promote social media presence, and plan and organize social events, outings, or gatherings, help to organize, create, or arrange giveaways, door prizes, awards, scholarships, advertisements, media publications, etc. Meetings of the committee established by the director take place on the third Tuesday of each month at the KEA Office at 4:15pm.
KEA Delegations Director – The department director is appointed by the President, serves the same term and the President and serves as the chairperson of the KEA delegates to the 5AB Coordinating Council, Region 5 to the MEA and NEA Representative Assemblies and prepares the delegates for their responsibilities in representing KEA. The director keeps the members informed of delegation activities and solicits input from members to present to affiliate organizations.
At-Large Representatives – At-Large Representatives are elected by the membership to serve for two years on the Executive Board and are responsible to represent the concerns of the members they represent and to seek input from same as needed or requested. At-Large Representatives work 50% or more at the level they shall represent and be nominated from one of the following areas: Pre-K-3rd Early Elementary, 4th-5th Later Elementary, 6th – 8th Middle School, 9th-12th High School. All At-Large Representatives are voting members of the KEA Executive Board. The Middle School At-Large Representative shall be the KEA appointed member of the Middle School Steering Committee. In the event a vacancy should occur, the President, with the consent of the Governing Board, shall appoint a person to fill out the unexpired term.
KEA/MEA/NEA Representative Assembly Delegates – Delegates are elected by the membership to serve on Executive Board and represent the members at the state and national level by voting on MEA and NEA policy, philosophy, dues and budget. Delegates are expected to substantially contribute to NEA PAC, keep the Association informed of actions by MEA and NEA and issues to be presented to the RA and to solicit issues and concerns to be presented at the RA from the Executive Board and Governing Board members.
KEA Judicial Board – Consists of three members and three alternates. It is the judicial authority of the KEA and has the power to rule on interpretation of the KEA Constitution and Bylaws, membership of KEA, matters of competence and conduct of officers, departments and committees, compliance with the rules and directives of the Association, and Code of Ethics of MEA and NEA. The board should meet within one month after the first Governing Board meeting of the school year. Thereafter, it will meet as needed. All meetings are open to the general membership unless the member being charged requests a closed hearing based on a code of ethics.
Candidate Screening & Recommendation (S&R) Committee– Participants must be PAC contributors; will conduct Screening & Recommendations of local candidates for School Board and local political offices; serve as direct contact persons to meet as a small group with local legislators no more than four (4) times per year to discuss educational concerns. Members should be interested in forming a working relationship with elected officials regarding political issues of concern to the KEA and/or MEA and/or NEA.
Communication and Public Relation Committee – Under the chairmanship of the Department Director, the Public Relations Committee establishes various programs and committees to carry out public relations activities with the purpose of: developing public understanding and appreciation of the KEA; promoting a positive public image of the KEA, the teaching profession and education in general; promoting the profession and education in general; promoting member interest and involvement in KEA by providing a variety of activities and services to members. Meets 3rd Tuesday of each month.
Contract Review Committee – Contract Review is a forum wherein the Association and KPS Administration meet on a regular basis to discuss evolving issues related to contract maintenance and implementation. It is one of the first levels at which potential problems between employer and employee can be identified and resolved. The commitment of both parties to minimizing conflicts is exemplified by their commitment to discussion of such issues at this level. Representatives are released from their building at 2:00 P.M. on the 4th Tuesday of each month. All meetings are from 2:30- 4:30 PM at the KPS Administrative Building.
Elections Committee – The Elections Committee is appointed by the President to serve under the chairmanship of the Secretary. Its purpose is to oversee and enforce KEA and Region election procedures. Committee members are responsible for conducting fall elections, if needed; March Region 5 elections; May KEA elections; and contract ratification votes; establishing specific timelines and dates; creating, distributing, counting, and tallying of votes. Generally, meets once in the fall for contract ratification, once in March, once in April, once in May, and other times as needed.
Grievance Committee – Under the chairmanship of the Employer Relations Director, the Grievance Committee is responsible for reviewing all grievances and making decisions regarding Association action on a monthly basis. The Grievance Committee may, by two-thirds (2/3) vote of its membership; cause a grievance not to be taken to arbitration when it deems it to be not in the best interest of the Association. Once per month (Immediately following Contract Review) 4:30 – 6:00 P.M.
Negotiations Advisory Committee – The Negotiations Advisory Council members convened by the Employer Relations Director, provide Association members with the opportunity to give input and direction concerning contract bargaining matters. The decisions of the council are considered as advisory guidelines for the negotiating team. 1st Meeting is usually in October. Note that the negotiations advisory rep. must be elected. A work site is entitled to the same number of reps. as it qualifies for ARs. Special constituency groups, such as librarians, art, music, AT, etc. may also elect representatives to the advisory committee.
Professional Development Committee – This committee is convened by the KEA Professional Development/Human Rights Director for the purpose of exploring and developing action programs pertaining to the education of members and students. Committee members work under the direction of the department director to: implement action programs for pre-service, continuing, and in-service training of educators, including new member workshops; represent the KEA in membership on joint enterprises with the employer which involve instruction or professional development; and assist in planning an annual teachers’ retirement recognition. Members will be selected from the Professional Development Committee to represent KEA interests on such District committees as Teaching and Learning Council, KPS/KEA Sabbatical Committee, Mentoring Committee, KPS/KEA Teacher Evaluation Committee Meet as needed.
Kalamazoo Education Association © 2013 | All Rights Reserved
4341 South Westnedge Avenue, Suite 1210
Kalamazoo, MI, 49008